Posts Tagged ‘preparedness’

Use Tax Time to Prepare

March 16th, 2010

Today is March 15th.  That means Americans have 30 more days to gather information required by the Internal Revenue Service to submit their tax return.

In order to know whether you qualify for a refund or will be required to give more money to Uncle Sam,  you need a record of your income and deductible expenses.  Preparing the return is tough enough if you’re organized and have information available at your fingertips, but if you’re the guy who throws everything in a drawer with no system in place, it can be a complete nightmare.   You probably have a good amount of information stored in your head, but putting your hands on the right piece of paper isn’t always easy to do.

What if you had to do it all in 3 days – start to finish?

That’s about how much time a family is given, at time of death, to plan a funeral.

This might not seem like the best time to start working on planning your funeral when you’ve got taxes to do, (although there is a bit of irony there!)  but it’s a great time to start thinking about what information your family would need in your absence.

Here are just a few areas you’ll be “touching on” during tax return preparation.

Insurance – Life, health, medical, disability
Bank accounts – checking, savings, certificates of deposit, safe deposit boxes
Investments – stocks, bonds, mutual funds
Retirement programs and profit sharing
Trust accounts
Real Estate
Loans – both payable and possibly receivable

Would your spouse or other family member have all the information they’d need to access the funds in your absence?     It seems ridiculous to think you’ve spent a lifetime providing for your family, only to leave them helpless and unaware without your guidance, doesn’t it?   Do something about it.  Don’t leave your loved ones guessing.

Joyce Moseley Pierce
http://www.EmersonPublications.com

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Considerations for Compiling a Disaster Plan

January 5th, 2010

Things you may want to include when compiling your disaster recovery plan:

  • Organization chart showing names and positions
  • Existing Plan (if available)
  • Staff emergency contact information
  • List of suppliers and contact numbers
  • List of emergency services and contact numbers
  • Premises addresses and maps
  • Existing evacuation procedures and fire regulations
  • Health and Safety procedures
  • Operations and Administrative procedures
  • List of professional advisers and emergency contact information
  • Personnel administrative procedures
  • Copies of floor plans
  • Asset inventories
  • Inventories of information assets
  • IT inventories
  • IT system specification
  • Communication system specification
  • Copies of maintenance agreements / service level agreements
  • Off-site storage procedures
  • Relevant industry regulations and guidelines
  • Insurance information

Dick Wagner          dick@askdickwagner.com

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Red Cross Recommendations for Winter Preparedness

December 12th, 2009

The Kansas Chapter of the American Red Cross has put out a list of recommendations for winter preparedness. They recommend emergency kits for your home and vehicle, but also they provide specific recommendations for making plans and staying informed, including:

Make a Winter Storm Plan:

  • Be prepared to shelter at home in case of severe weather.  Have additional food and water stored to last seven to fourteen days.
  • Have extra blankets on hand.
  • Ensure that each member of your household has a warm coat, gloves or mittens, a hat, and water-resistant boots.
  • Have your vehicle winterized before the weather gets severe.
  • Decide how you would communicate with your family members should you be separated and unable to travel when a winter storm hits.

Be Informed:

  • Learn how you would receive information from local officials should hazardous winter weather affect your neighborhood.
  • Know the difference between a winter storm WATCH (a winter storm is possible in your area) and a winter storm WARNING (a winter storm is headed for your area).
  • Consider getting first aid and CPR training in case you need to respond in an emergency before professionals arrive on the scene.

You can incorporate many of these tips for your overall emergency preparedness plans. However, make sure that you have on hand what you need to stay prepared during the winter months.

Source:

http://www.kwch.com/Global/story.asp?S=11634052

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Preparedness Could “Jinx” You?

December 11th, 2009

The Triplicate reports on how Del Norte, California residents are blissfully ignorant of tsunami danger. Residents were surveyed on their knowledge of preparedness in the event of a tidal wave. The area is second only to Alaska in the number of tsunamis that have hit the coast there in the last century. A professor at Humboldt State University was shocked by the survey results she found.

While she said there were many people who were well-informed about the dangers of earthquakes and tsunamis, there are a large number of respondents who didn’t have food and water supplies prepared and didn’t know where to evacuate if they were in an inundation zone.

There were even some people who said they wanted to ignore the issue because they thought that simply talking about earthquakes and tsunamis might jinx the calm and cause the earth to move and ocean to lurch.

I’m speechless. Okay, I’m really not speechless, but I’m trying to be nice about it.

Tsunamis are unique among natural disasters in that you don’t have a choice if one’s headed your way: You have to evacuate. You can’t bunker down in your home and hope to wait it out, because a massive wall of water is bearing down on you. This necessitates a different sort of emergency preparedness. You need to have an emergency kit in your car at all times, and know multiple evacuation routes to get to higher ground if you live in an area that’s prone to experience them.

Source:

http://www.triplicate.com/20091204107635/News/Local-News/Tsunami-ready-Apparently-not

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Preparedness and “Situational Awareness”

May 22nd, 2009

These days, when we talk about “preparedness,” we tend to think of 72-hour kits, car kits, evacuation kits, and all that good “Homeland Security” stuff.

But.

One vital aspect of preparedness that is often overlooked is what the military refers to as “situational awareness.” It is as simple as knowing what is going on around you.  If you think, if you avoid hazardous situations, you may never need to open the fancy kits (except to check expiration dates, of course). The techniques of situational awareness, as applied to civilian life, are simple to learn, easy to apply, and can easily save your life.

Back in February of 2003, a fire destroyed the Station night club in West Warwick, RI.  100 people died.  And, to a certain extent, they died unnecessarily.  The management of the Station had purchased some “egg-crate” foam to deaden the sound of the music, in response to complaints from neighbors.  The foam was not fire-resistant (nor, for that matter, was it sound-deadening, but that’s not germaine here).  Additionally, the club’s main entrance led to a narrow hallway before opening into the main room of the club.

As the band Great White began their set, a technician ignited some pyrotechnic devices, which in turn ignited the foam around the drummer’s alcove.  About 30 seconds after ignition, club patrons realized something was not right, and they started for the main entrance.  According to subsequent analysis by the National Institute of Standards and Technology (NIST), conditions within the club became untenable in less than 90 seconds.  Most of the dead were discovered piled in the narrow hall to the main door.

Video shot inside the club the night of the fire (ironically, the video was for a news report on nightclub safety), as analyzed by NIST, indicated a number of emergency exits in the club, and several fire extinguishers.  The footage also showed that the fire alarm system was working — the strobes were clearly visible through the early moments of the fire.

Had the patrons practiced the tenets of situational awareness, many could have escaped through the various emergency exits, instead of instinctively trying to exit through the door they used to enter the club.  Quick-thinking patrons might have grabbed a couple of the extinguishers and put out the fire while it was still in the incipient stage [1].  And, of course, if the club owners had installed a fire sprinkler system — if they had been situationally aware of the dangers of fires in night clubs — nobody would have died [2].

What does this mean for the average citizen?

This is what I do when I go to a new restaurant:

  1. The first thing I do is look up at the ceiling.  Hopefully, I’ll see sprinkler heads in the ceiling.  There has never been a multiple-fatality fire in a fully-sprinklered building where the sprinkler system was working.
  2. Find at least three or four emergency exits close to where we’ll be sitting.  Exits don’t have to be doors, either… if a fire starts, I have NO qulams about breaking a window to get out.
  3. Plan routes to those exits, based on the assumptions that (a) you won’t be able to see, (b) you’ll be crawling on the floor (that’s where the cleanest air will be), and (c) others will be panicking.
  4. Know where the fire extinguishers are, and know how to use the various types.
  5. If I see decorations or building finishes that look overly-flammable — like foam around the drummer’s alcove — I just turn around and leave.  A lot of materials release toxic gases when they burn: carbon monoxide, hydrogen cyanide, ammonia, phosgene, acrolein, and several hundred others.  In a case like this, it doesn’t matter how good the band is, it isn’t worth the risk.

The whole process takes less than a minute after you do it a few times.

The same process can be applied to larger-scale issues.  If the National Weather Service starts posting hurricane warnings, get out of town early – don’t wait till the highways are clogged (or closed or even destroyed).  If you live near a chemical plant, ask your local government officials if you can review the appropriate public emergency plans for the plant (and don’t accept their instinctive reaction that the plans are “classified”).  Talk to your local emergency management people (usually the fire department is a good place to start) and find out what hazards are possible in your area.

And if you really want to be situationally aware, become involved in your community’s Local Emergency Response Committee.

Oh, and learn how to use fire extinguishers (again, your fire department can probably help), make sure you check the batteries in your smoke detectors, learn first aid and CPR… and make sure you have the appropriate kits in the house and the cars.

NOTES

[1] I am not saying that extinguishers would have been successful, merely that they might have been.  Using a fire extinguisher correctly takes a little bit of reading, a little bit of practice, a fair amount of courage, and a LOT of common sense.

[2] The NIST ran a series of computer simulations and test burns in their laboratories, and determined that sprinklers would have kept conditions tenable throughout.

Posted by Andrew Eckman info@communitylifesafety.com

   
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